Request for Proposal for Lawn Services

Category: Public Service Announcements
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Download this pdf file. GCHD_RFP_Lawn_Maintenance.pdf
 
Request for Proposal for Lawn Services
 
INTRODUCTION
 
Gilmer County Health Department (GCHD) is soliciting proposals for a vendor for lawn maintenance services for their location at:
 
28 Southside Church Street
Ellijay, GA 30540
 
GENERAL CONDITIONS
 
  1. Hours:
Lawn care maintenance shall be performed after health department hours of operation unless prior arrangements have been made with management. The health department hours of operation are as follows:
 
Monday, Wednesday, Thursday: 7:30 AM - 4:30 PM
Tuesday: 7:30 AM - 7:00 PM
Friday: 7:30 AM - 1:00 PM
 
  1. Terms of Contract:
The initial contract term will be for one year from the date of award. The contract will be renewable on an annual basis for up to two (2) additional years. All subsequent renewal agreements shall incorporate all terms, conditions, and specifications contained in original agreement, unless mutually amended in writing.
 
  1. Insurance Coverage:
During the term of the contract, the Contractor at their sole cost and expense shall provide commercial insurance of such type and with such terms and limits as may be reasonable associated with the contract. This includes Workers’ Compensation, General Liability and Automobile.
 
SCOPE OF SERVICES TO BE PROVIDED
 
Routine lawn maintenance service will be provided every 2 weeks from April through October for a total of 14 visits per year. Any visits required more than the 14 per year may be billed at a pre-determined fee which must be included in the proposal. Vendor must provide the following services:
    1. Mow and trim all grass areas
    2. Pick up paper and debris from parking lot
    3. Blow all grass trimmings from parking lot/sidewalk.
    4. Edge all curbs/sidewalks.
    5. Put down fresh much and pull all dead flowers/weeds twice a year (April and October)
    6. Trim all shrubs around building one time per year. 
PROPOSAL SUBMISSION
 
Award of the contract resulting from this RFP will be based upon the most responsive vendor whose offer will be the most advantageous to GCHD in terms of cost, functionality, and other factors as specified elsewhere in this RFP.
 
GCHD reserves the right to:
  • Reject any or all offers and discontinue this RFP process without obligation or liability to any potential vendor when it is in the agency’s best interest
  • Accept other than the lowest priced offer
Please submit proposal with a copy of insurance to:
 
Krystal Sumner, County Nurse Manager
Gilmer County Health Department
28 Southside Church Street
Ellijay, GA 30540
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DEADLINE FOR SUBMISSION
 
All proposals are due by March 31, 2022. Agency will communicate with the contact person if clarifications are needed.
 
Any questions may be directed to:
 
Krystal Sumner, County Nurse Manager
(706) 635-4363
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